Payment & Money
Getting paid, mechanics liens, retainage and prompt-pay laws, and what to do when the money chain breaks.
12 guides in this section
Guides in this section
Deposits and progress billing: how not to get buried financing the job
The fastest way for a small contractor to go broke on a profitable job is to pay for everything up front and get paid only at the end, so the fix is a...
When the GC won't pay: "the owner hasn't paid us yet"
If you are a subcontractor and the general contractor is sitting on your money because the owner has not paid them, two things decide whether you get paid...
How to file a mechanic's lien, step by step
Filing a mechanic's lien is mostly paperwork you can do yourself, but it lives and dies on getting the details and the deadline exactly right. You confirm...
The invoice that gets paid: billing and collections before it's a fight
Most late payments are not disputes, they are drift, so the way you invoice and follow up is what decides whether the money comes in on time or turns into a...
Joint check agreements: making sure the money actually reaches you
A joint check agreement is a deal where the party at the top pays with a single check made out to two names at once, usually the sub and the sub's supplier...
Lien waivers: the one-page form that can sign away your right to be paid
A lien waiver is a document where you give up your right to file a lien in exchange for payment, and signing the wrong kind at the wrong moment can hand away...
Not been paid? The mechanic's lien is your strongest move.
A mechanic's lien is a legal claim you put on the property you worked on when you have not been paid, and it is the most powerful tool a contractor has. Here...
Not been paid? Here's your ladder of options.
When a customer or a contractor above you has not paid, you climb a ladder, cheapest rung first. Start with a firm written demand. If that fails, reach for...
The notice of intent to lien: the letter that gets you paid before you file
A notice of intent to lien is a formal warning that you are about to record a mechanic's lien unless you are paid, and it is often the cheapest move that...
The preliminary notice: the paperwork that keeps your lien rights alive
A preliminary notice is a short document you send at the start of a job, and in most states it is the price of admission for filing a mechanic's lien later....
Retainage and prompt pay: getting the rest of your money
Two things quietly decide how much of your money you are actually holding at any moment: retainage and prompt-pay laws. Retainage is the slice of every...
Will a mechanic's lien actually get me paid?
A mechanic's lien is powerful, but it is not a guarantee, and how much it actually gets you comes down to one thing most contractors never check: whether...
Templates and checklists for this section
- Overdue Invoice: First Reminder
- Overdue Invoice: Second Notice
- Preliminary Notice Record and Shape Check
- Final Demand Before Escalation
- Lien Waiver: What Am I Signing?
- Quote Follow-Up Sequence
- The Invoice That Actually Gets Paid
- Preliminary Notice and Lien Deadline Tracker
- Progress Billing Pack
- California: Conditional Waiver and Release on Progress Payment
- California: Unconditional Waiver and Release on Progress Payment
- California: Conditional Waiver and Release on Final Payment
- California: Unconditional Waiver and Release on Final Payment
- Arizona: Conditional Waiver and Release on Progress Payment
- Arizona: Unconditional Waiver and Release on Progress Payment
- Arizona: Conditional Waiver and Release on Final Payment
- Arizona: Unconditional Waiver and Release on Final Payment
- Florida: Waiver and Release of Lien Upon Progress Payment
- Florida: Waiver and Release of Lien Upon Final Payment
- Massachusetts: Partial Waiver and Subordination of Lien
- Texas: Conditional Waiver and Release on Progress Payment
- Texas: Unconditional Waiver and Release on Progress Payment
- Texas: Conditional Waiver and Release on Final Payment
- Texas: Unconditional Waiver and Release on Final Payment
- Wyoming: Lien Waiver
- Wyoming: Preliminary Notice of Right to Lien
- Utah: Conditional Waiver and Release Upon Progress Payment
- Utah: Waiver and Release Upon Final Payment
- Utah: The Restrictive Endorsement That Waives Your Lien
Free tools
Printable reference cards for this section
Templates and checklists for this section
- Overdue Invoice: First Reminder
- Overdue Invoice: Second Notice
- Preliminary Notice Record and Shape Check
- Final Demand Before Escalation
- Lien Waiver: What Am I Signing?
- Quote Follow-Up Sequence
- The Invoice That Actually Gets Paid
- Preliminary Notice and Lien Deadline Tracker
- Progress Billing Pack
- California: Conditional Waiver and Release on Progress Payment
- California: Unconditional Waiver and Release on Progress Payment
- California: Conditional Waiver and Release on Final Payment
- California: Unconditional Waiver and Release on Final Payment
- Arizona: Conditional Waiver and Release on Progress Payment
- Arizona: Unconditional Waiver and Release on Progress Payment
- Arizona: Conditional Waiver and Release on Final Payment
- Arizona: Unconditional Waiver and Release on Final Payment
- Florida: Waiver and Release of Lien Upon Progress Payment
- Florida: Waiver and Release of Lien Upon Final Payment
- Massachusetts: Partial Waiver and Subordination of Lien
- Texas: Conditional Waiver and Release on Progress Payment
- Texas: Unconditional Waiver and Release on Progress Payment
- Texas: Conditional Waiver and Release on Final Payment
- Texas: Unconditional Waiver and Release on Final Payment
- Wyoming: Lien Waiver
- Wyoming: Preliminary Notice of Right to Lien
- Utah: Conditional Waiver and Release Upon Progress Payment
- Utah: Waiver and Release Upon Final Payment
- Utah: The Restrictive Endorsement That Waives Your Lien